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Microsoft Project training that actually makes the tool work for your team

Use the tool properly, troubleshoot it confidently and trust the schedules you produce

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About CTO Microsoft Project training

CTO delivers customised Microsoft Project training programs, covering project scheduling, Gantt charts, resource management, progress tracking and reporting, available at Introduction and Advanced levels. All courses are instructor-led and fully tailored to your team’s actual project types and methodology. Available onsite anywhere in Australia, live online or in hybrid format.

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Microsoft Project TrainingMicrosoft Project training – customised for your team

Most people who use Microsoft Project were never really taught how it works. They build schedules that look right but behave unpredictably. They avoid certain features because they are not sure what will happen. They export to Excel for the reports they can’t get out of Project.

Does this situation sound like your team’s experience with Microsoft Project? Our Project Training can fix it.

Microsoft Project is not intuitive. Unlike most Office applications, it has a scheduling engine running underneath everything you do, and if you do not understand how it works, your project will behave in ways that make no sense to you.

Most people are simply handed a file and left to figure it out or are made to sit through a demonstration that covers the interface but skips the logic. That’s how they learn Project. This often ends up with a working knowledge of how to enter tasks and print a Gantt chart, but they never really understand why the dates change when they do, why resources show as over-allocated or why the critical path keeps shifting.

That’s where CTO stands out. Our courses are built around not just the menus, but the logic of Microsoft Project. Your team leaves with a clear understanding of how the tool actually works, meaning they can use it properly, troubleshoot it confidently and trust the schedules they produce.

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Onsite training

Delivered at your workplace, any state, any territory across Australia.

Hybrid delivery

Onsite and online participants together for distributed teams.

We deliver with impact

Onsite and online participants together for distributed teams.

Fully customised

Tailored to your data, workflows and team’s current skill level.

Three courses — each one builds directly on the last

Microsoft Project Introduction → Microsoft Project Intermediate → Microsoft Project Advanced

📗 Core Project Courses: The Progressive Pathway
Introduction
→
Intermediate
→
Advanced

Introduction

This covers the foundations, i.e., how Project structures work, how the scheduling engine calculates dates, how resources affect the plan and how to track progress against a baseline. This is not a usual ‘click here, type here’ course. It is a course that explains the whys behind everything you do in Project.

Intermediate

The Intermediate course is where the real-world complexity comes in. Over-allocated resources. Cost tracking that actually reflects what is happening on the ground. Constraints and deadlines that do not break your schedule. Reports your stakeholders will read. This level is for people who use Project regularly and know there is a better way to be doing it.

Advanced

This is for experienced users who want to make Microsoft Project work the way their organisation works. Custom fields, WBS codes, templates, multi-project environments, shared resource pools, visual reports and VBA automation. This is where you stop working around the tool’s limitations and start building them out.

Note for organisations: All three courses can be delivered as standalone sessions or combined into a multi-day program. At CTO, we customise the content to your projects, your team’s current level and the number of days that suits your schedule. There is no fixed format.

The Microsoft Project training pathway

  • Core Course · Level 1

    Microsoft Project Introduction (1 day): Level 1

    The honest starting point

    Course overview

    If you have tried to learn Project on your own, you have probably hit the same wall most people hit. The schedule starts doing things you did not ask it to do. Tasks shift. Durations change. Resources show red. And then you are not sure which setting to touch because you do not know what exactly caused the problem.

    This course starts with the engine, not the interface. Once you understand how Project calculates schedules, how task types work and how resource assignments affect duration, everything else starts making sense. That’s the foundation most Project users are missing. This is what this 1-day program intends to give you.

    What you will be able to do

    • Set up a new project correctly from the start, including working calendars and project information.
    • Create and structure tasks, including summary tasks, milestones and basic dependencies
    • Navigate the core views, particularly the Gantt Chart and sheet views, with confidence
    • Add and manage work, material and cost resources
    • Assign resources to tasks and understand exactly how those assignments affect the schedule
    • Read and interpret the critical path, and understand what’s actually driving your project’s end date
    • Track progress and understand how changes to actuals ripple through dates, workload and costs
    • Print and share project information clearly for reporting and communication

    Who this course is for

    Anyone new to Microsoft Project or anyone who has been using it without formal training, and wants to understand it properly. No prior Project experience is required. Basic computer skills are all you need.

    Duration and delivery

    1 full day, depending on the level of depth and practical exercises included.

    This course can be delivered in a range of formats to suit your team:

    • Onsite training – delivered at your workplace
    • Live online training – delivered virtually in real time
    • Hybrid delivery – a combination of onsite and online participants for teams working across multiple locations

    All sessions are led by experienced Microsoft Project specialists with real-world experience in project management and implementation.

    Courseware

    Learning materials are available for purchase at the time of booking. These may include training materials, reference guides or supporting resources, depending on the course.

    Materials are based on Microsoft Project 2016. The scheduling concepts, workflows and logic covered remain fully relevant across all current desktop versions. Where version differences exist, trainers address them during the session so participants always learn what applies to the version they use.

    Course at a glance

    Beginner / foundational
    1 day
    None
    Onsite or online
    Intermediate

    Is your staff using Project for years, but has never been trained properly? Let us help them understand how it works.

    Book a Discovery Call Download Course PDF
  • Core Course · Level 2

    Microsoft Project Intermediate (1 day): Level 2

    For the people managing real projects, facing real challenges

    Course overview

    Real projects have over-allocated resources. They have costs that need to be tracked against a budget. They have stakeholders who need reports that actually tell them something useful. And they have constraints, fixed end dates, external dependencies and milestones that cannot move. All this needs to be handled without wrecking the whole schedule.

    While Introduction gives you the foundations, Intermediate is where you learn to manage the pressure.

    This course is for people who are using Project day to day and want to work with it more effectively. Not just faster, but smarter as well, which also means fewer late-night reschedules, clearer conversations with stakeholders and a schedule that reflects what is actually happening on the project.

    What you will be able to do

    • Identify and resolve resource over-allocations using levelling techniques, overtime and smarter assignment strategies
    • Assign and track all cost types – variable, fixed, material and per usage for real budget visibility
    • Apply constraints and deadlines correctly, understanding when to use each and how they affect the schedule
    • Set baselines and track progress against them, so you can show clearly what has moved and why
    • Build and customise views and tables to surface exactly the information you need for any audience
    • Filter, highlight and group project data to control what’s visible and what is reported
    • Format Gantt charts and timelines so they communicate clearly, not just accurately
    • Produce print-ready and PDF output that works for project reviews and stakeholder reporting

    Who this course is for

    This course is for people who are using Project day to day and want to work with it more effectively. Participants should be comfortable creating simple projects, working with tasks and dependencies, and navigating core views. Completion of Microsoft Project Introduction or equivalent hands-on experience is assumed.

    Duration and delivery

    1 full day, depending on the level of depth and practical exercises included.

    This course can be delivered in a range of formats to suit your team:

    • Onsite training – delivered at your workplace
    • Live online training – delivered virtually in real time
    • Hybrid delivery – a combination of onsite and online participants for teams working across multiple locations

    All sessions are led by experienced Microsoft Project specialists with real-world project management and implementation experience.

    Courseware

    Learning materials are available for purchase at the time of booking. These may include training materials, reference guides or supporting resources, depending on the course.

    Materials are based on Microsoft Project 2016. All core workflows, scheduling logic and functionality remain fully relevant across current versions. Trainers address version differences and incorporate newer capabilities during the session.

    Course at a glance

    Intermediate
    1 day
    Introduction level
    Onsite or online
    Advanced

    Empower your team to effectively manage real projects with real constraints.

    Book a Discovery Call Download Course PDF
  • Core Course · Level 3

    Microsoft Project Advanced (1 day): Level 3

    Make Project work the way your organisation works

    Course overview

    Out of the box, Microsoft Project is a powerful tool. However, it is a generic one. At the Advanced level, you stop adapting your work to fit Project’s defaults and start configuring Project to fit the way your organisation actually manages projects.

    This course is for experienced users who are ready to go beyond scheduling and into customisation, multi-project coordination and automation. The kind of work that happens in a PMO. The kind of reporting that actually gets used in a steering committee. The kind of setup that means a new project manager can open a template and start working correctly – from day one.

    What you will be able to do

    • Create custom fields with formulas and graphical indicators to surface meaningful project intelligence at a glance
    • Build and manage WBS codes to bring consistent structure to how your organisation numbers and reports on work
    • Design fully custom views with tailored filters, groups and tables for different audiences and reporting needs
    • Run, modify and build graphical and visual reports that give stakeholders real insight, not just a Gantt chart
    • Save projects as templates so best-practice setups are repeatable across your organisation
    • Link multiple projects and manage shared resource pools to coordinate resourcing across teams and programs
    • Optimise and downsize large project files so they stay performant and maintainable over time
    • Export project data to Excel and other applications for deeper analysis and integration with existing reporting
    • Record, edit and run VBA macros to automate repetitive Project tasks and reduce manual effort

    Who this course is for

    Experienced Microsoft Project users who build, update and manage complex schedules regularly and want to take full advantage of Project’s customisation, reporting, multi-project and automation capabilities. Solid Intermediate-level experience is strongly recommended.

    Duration and delivery

    1 full day, depending on the level of depth and practical exercises included.

    This course can be delivered in a range of formats to suit your team:

    • Onsite training – delivered at your workplace
    • Live online training – delivered virtually in real time
    • Hybrid delivery – a combination of onsite and online participants for teams working across multiple locations

    All sessions are led by experienced Microsoft Project specialists with real-world project management and implementation experience.

    Courseware

    Learning materials are available for purchase at the time of booking. These may include training materials, reference guides or supporting resources, depending on the course.

    Materials are based on Microsoft Project 2016. All concepts, logic and techniques covered remain fully relevant across current versions. Trainers address version differences and incorporate current features during the session.

    Course at a glance

    Advanced
    1 day
    Intermediate level
    Onsite or online
    VBA automation and multi-project management

    Stop looking at Microsoft Project just as a scheduling tool – start considering it as an organisational asset. Let’s discuss how we can build a program around your environment.

    Book a Discovery Call Download Course PDF

Why CTO is the trusted name for Microsoft Project training

Ranked among Australia’s Top 20 corporate training providers in 2026 with over 30 years of experience, CTO builds the planning and organisational skills that drive individual and team productivity across every level.

We teach the logic, not just the steps

Most Project training shows you how to navigate the interface. Ours explains why the tool behaves the way it does. That’s the difference between participants who can follow a demonstration and participants who can troubleshoot a broken schedule on Monday morning.

Our trainers have managed projects, not just taught software

Every facilitator has real-world project management and implementation experience. They know what a genuine resource crunch looks like. They understand the pressure of a slipping critical path. That context makes the training significantly more useful.

Customised to your projects and your processes

We ask about the types of projects your team runs before we design a session. Government infrastructure, IT delivery, construction, event management – the examples, scenarios and outputs we use reflect your actual environment.

Onsite anywhere across Australia

Any state, any territory, including regional locations. Or live online via Microsoft Teams. The quality and customisation are the same either way.

Talk to a Specialist

Frequently asked questions about Microsoft Project

My team uses Microsoft Project already but has never been trained. Where do they start?

Almost certainly Introduction, regardless of how long they have been using it. Untrained Project users typically have significant gaps in their understanding of how the scheduling engine works — they have learned workarounds rather than correct technique. Introduction resets that foundation. Most participants who have been self-teaching for years find it one of the most valuable days of training they have had, because it explains the things they have been guessing at.

What’s the difference between the Intermediate and Advanced courses? They both sound like they are for experienced users.

Intermediate is for people who use Project on live projects every day and want to handle its real-world complexity better — resource management, cost tracking, baselines and reporting. Advanced is for users who want to extend what Project can do: custom fields, templates, linking multiple projects, shared resources and VBA automation. Intermediate is about using the tool more effectively. Advanced is about configuring it to work the way your organisation needs it to.

Can we run a custom program that covers content from multiple levels in one session?

Yes, and it is one of the most common requests we get. If your team has mixed experience or you need a focused program that targets specific gaps, we will design something around that. Call us and we will ask a few questions about your team’s current capability and what you need them to be able to do, then build from there.

Is training available onsite across all of Australia?

Yes. We deliver onsite at client locations in every state and territory, including regional and remote areas. All courses are also available as live, instructor-led online sessions via Microsoft Teams with the same content and facilitation quality as in-person delivery.

We are a PMO rolling out Project across the organisation. Can CTO support that?

Yes, and this is exactly the kind of work we do well. We can design a multi-level rollout that starts with Introduction for new users and progresses to Advanced for your PMO staff, all using consistent scenarios and terminology relevant to your organisation. Have the conversation with us early — it is easier to design it right from the start.

Does the training cover Microsoft Project Online or Project for the Web?

These courses cover the Microsoft Project desktop application. If your organisation uses Project Online or Project for the Web, please mention that when you get in touch. We will confirm the right approach for your environment before we design the program.

What version of Microsoft Project do participants need?

Participants should have a desktop version of Microsoft Project installed, ideally the version their organisation currently uses. We will confirm requirements when we finalise your program. For the Advanced course in particular, it is worth discussing any specific file configurations or organisational templates you would like to incorporate into the session.

Ready to build Microsoft Project capability in your team?

Tell us about the projects your team manages, the tool version you are on and where the real pain points are.
Let’s build a Project training program around your team’s situation.

Call 1300 667 660